Select path (we save the file to C:\data\ in this example), the Outlook template file type, and file name. Subject: Enter a subject name for your message, for example, Out of office Outlook 365.Ĭompose the text in your out of office notification, for example:Ĭlick File > Save As to save this email message as a template. Create a new email message that will be used as the Office 365 out of office message. On the Home tab of Microsoft Office Outlook 2016 click New Email.Ī new window opens. Let’s now look at how to configure an out of office notification in Microsoft Office Outlook 2016. In a previous post, we look at how to configure Microsoft Office Outlook to work with Office 365 and which SMTP and POP3 settings to use. It can work with both Microsoft email servers and Office 365 accounts. Microsoft Office Outlook is a standalone email client application. Out of Office Notification Setup in Microsoft Office Outlook If the same sender sends a second email message to you, the automatic Office 365 out of office reply is not sent. Note that the out of office notification is sent once to the same sender from your Office 365 email account. I will no longer be using this email address Please send emails to my new email address: you’re done configuring the Office 365 out of office message. Note: If you don’t use your old email address, you can notify users that they should use your new email address for communication by using the out of office Outlook 365 notification, for example: Hit Save to save settings and finish Office 365 out of office setup. Select this checkbox if you want to enable sending an Office 365 out of office message only to specified contacts. Select this checkbox to send out of office notifications to senders who have email addresses outside your organization. Send replies outside your organization.I will get back to you as soon as possible. This is the Office 365 out of office message. Write the text that will be sent to senders when the out of office Outlook 365 rule is enabled. Send automatic replies inside your organization Decline and cancel my meetings during this period.Automatically decline new invitations for events that occur during this period.You can also select the following checkboxes if needed: This option allows you to control when to use the feature. Select this checkbox if you want to enable sending an Office 365 out of office message only during a defined time period. Send replies only during a time period.Click the switch to turn automatic replies on. In the window with settings that opens, go to Mail > Automatic replies. In the top right corner of the Outlook Online web interface, click the Settings icon and, in the Settings section that opens, click View all Outlook settings. Log into Outlook Web App (that is also called Outlook Online or Outlook 365) by using your user account: Office 365 Out of Office Setup in Outlook Online This blog post explains how to set out of office in Outlook 365 and Outlook 2016. In that case, you use such a notification to inform senders to your old email address about your new email address. An out of office notification can be used when you migrate from one email address to another. Both editions of Outlook – Outlook Web App and the standalone Outlook application – allow you to configure out of office notifications and automatically send a message to a sender if you cannot reply. Besides incoming mail, you can configure other custom rules. Outlook can sort incoming email messages to different email folders according to configured rules.įor example, it can be configured to save spam messages in the Junk Email folder. After releasing Office 365, which is a suite of cloud-based Microsoft Office apps and services, it became possible to use Outlook as a web application (Outlook Online) with Microsoft mail servers only. Microsoft Office Outlook is a powerful email client that can work with different email servers and provides many automation options.
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